What Does Collate Mean When Printing? (2022)

In general, collate means gather and combine, which refers to arranging information or data. And while printing a large document, you must have wondered about whether or not to click on the ‘Collate copies.’

So, what does collate mean when printing? Well, it’s a technique to have your multiple-page document printed according to the predetermined sequence.

And it comes in handy when you are handling catalogs, booklets, or a large number of official documents.

There are several perks of collating printing. And this article will guide you through the instances where you can benefit from the technique.

Meanwhile, if you need help printing double-sided pdf, read and learn how to print double-sided PDF effortlessly on Mac and Windows?

And collate printing means having your printed document arranged in a predetermined sequential order.

What Does Collate Mean When Printing?

When printing multiple sets of a document, manually sequencing the page is a great deal of labor. Because each document again has multiple pages that should be sequentially arranged to form a set or package.

And with the advent of printing technology, this sequencing can be done automatically and effortlessly. The technique used for the purpose is collating.

Collated documents come as packages or sets, meaning the printer will print the whole file in order before moving on to printing the next batch. So, you will have each assembly ready to distribute or bind.

This automated printing option is often the default setting in various versions of Microsoft Word. And you probably use the setting almost all the time without even knowing.

What Does Collate Mean When Printing? (1)

But, when you have different contents in a single document that you intend to use for different purposes or hand out to different sets of people, make sure you have unchecked the collate option. We will get to the details of uncollated printing in a while.

Nevertheless, whichever option you choose, make sure your printer is functioning correctly and doesn’t show any paper jam error. If it does, have a look at how to fix the Hp paper jam error.

Collated vs. Uncollated Printing

When printing large volumes of files and you need multiple copies for business or marketing purposes, printing technology gives you two options.

One is to print the files organized as packages, and the other is to have single pages of the files printed at once.

And which option you should choose depends on the purpose of your project. So, before you submit the multiple-sheet document for printing, it’s crucial that you clearly understand the difference between the terms collate and un-collate.

It will help you adopt these settings wisely according to the project’s specifications. So, if you are getting mixed up, let us break down the terms with a couple of examples.

Say you need 10 copies of a file that consists of 10 pages. And when you choose the collate option, it will sequentially produce each copy in the correct numerical order. That is, you will have 10 copies altogether, each assembled automatically.

(Video) Meaning of Collate in Terms of Printing

What Does Collate Mean When Printing? (2)

The option itself is a default setting, so you probably have no idea you are using it. However, never forget to double-check before getting into a major printing project.

Now, the other option is not to click collate button. By doing so, you will have 10 copies of each sheet, not assembled, not in order. This means the required number of copies of page-1 will come first, then all the copies of page-2 will follow.

So, uncollated printing doesn’t assemble your documents, which means you have to do it yourself. This is not the desired option when producing booklets, manuals, or distributing handouts to people as packages.

However, uncollated printing is helpful in certain instances.

When You Need Collate Printing?

Well, the answer to the question would be most of the time. But to be specific, if your file needs to be read as a single piece, from start to end, collate printing makes the appropriate option.

(Video) Collate Printing Terminology | Collated and Un-collatted Explained

The instances include printing books, catalogs, manuals, handouts for seminars, presentations, lecture sheets, or reports. Having your file being print-ready as packages eliminates the manual labor of organizing and aids in easy distribution.

Surely, you don’t want to spend several hours organizing the annual report you have been working on the whole night that needs to be distributed to 25 people.

So, for consistent orderly printing, choose ‘collate the copy,’ sit back, relax, or have a coffee while the printer does all the work.

For this reason, most book publishers or printing companies adopt this technique to be time-efficient.

What Does Collate Mean When Printing? (3)

Sometimes you might have to incorporate uncollated printing into your project in combination with collated printing.

These instances include printing books with similar pager inside but different covers outside or creating an assignment set for your students with different front pages.

Booklets or catalogs with one or more page variations inside are not very uncommon either. And in these cases, you have to produce those particular pages un-collated and hand-collate the sheets in the required order.

How Can You Collate Print?

Collate printing is the default setting for most printers. So, indeed you have used it several times without realizing what it actually means.

Although it’s the innate option that is automatically checked, you should be careful before printing large volumes of documents.

It’s plausible that you left the printer doing its job to have a cup of coffee only to find out your copies are not collated at the end.

And that’s hard to swallow- because the annoyance of having to organize the pages manually needs no further explanation.

What Does Collate Mean When Printing? (4)

(Video) Collate vs. Group - What Is The Difference

So, how can you collate print? Well, it’s simple; just follow the 4 steps below:

  • After you are finished with working on your document and ready to print, click on the File tab at the top left corner.
  • Select print to open a new window or click on the Print dialog box
  • Look for the Collate option and click on it.
  • Make sure to put the number of copies you want to print and press the print button

If you sequence your document in this manner while printing, it is also known as online collating. And when you do it manually after printing, it is known as hand collating or offline collating.

When to Choose Uncollated Printing?

Depending on the purpose of your project, you might want to leave your document un-collated. So, let’s look at some specific situations where you would benefit more by not going with the auto-sequencing printing technique.

Printing Different Flyers Altogether

Yes, while printing flyers of 5 different products that you have designed or put in a single document or file, it’s better to go un-collated. This way, the various flyers will be sorted separately, no matter how many copies you want to print.

What Does Collate Mean When Printing? (5)

Similar advertisement posters or handbills that you intend to hand out separately are better to be printed uncollated as well because you don’t have to put extra effort to sort them individually.

Distributing Single-sheet Individually

You are probably acquainted with the singly distributable fact sheets that are prevalent in office environments, seminars, and classrooms.

Uncollated printing is preferable for papers that need to be distributed as individual pages rather than in packages or sets.

Printing Different Version of a Poster or Form

Say you are inviting people to register for a conference or event. And the forms are categorized into several types targeted for people of different walks.

So, either you can print 100 copies of 10 different forms in separate documents or get the job done in half by enabling uncollated printing.

What Does Collate Mean When Printing? (6)

(Video) What does collate mean?

All your forms will be printed at once while ensuring the dissimilar types are sorted separately. So, you can stack the papers, one kind in one stack, allowing people to take the one they need. The same goes for creating piles of different posters.

Benefits of Collate Printing

Now that you have learned what collate printing is, let’s summarize the benefits of choosing this.

What Does Collate Mean When Printing? (7)

It’s the Default Setting

So, even if you don’t know about it, chances are you are collate printing. But make sure to check beforehand, and if you are having some difficulties with your printer, you can try resetting your printer to factory settings.

Here, you can check out how to reset your Canon printer to factory settings.

Saves You Time and Effort

Undoubtedly, hand collating is exhausting and requires a great deal of time, especially when the printing volume is vast. So, why do the hard work when it’s perfectly doable by your printer alone?

Saves You from the Mistakes of Hand Collating

Yes, hand collating is not only tedious and time-consuming but is susceptible to errors also. Messing up with the order while handling a large number of copies of volumetric documents is possible.

So, it’s better to go for automation. Also, you get to stay relaxed, knowing the printer will sequence your files correctly.

What Does Collate Mean When Printing? (8)

And to avoid any kind of anomaly in the order, book publishers always make sure they are collate printing.

Wrap up

(Video) What does collate mean

By this time, we hope you have a clear understanding of what does collate meanwhen printing, how you can benefit from it, and when to adopt it.

Nevertheless, to sum up, collating means having your multi-page documents organized and sequence according to the correct order, no matter how many copies you are printing. And uncollated printing, of course, means the reverse.

FAQs

What Does Collate Mean When Printing? ›

In printing lingo, collate is often used to mean “collate copies.” That means that instead of printing individual papers, the printer “accumulates” these documents together to create a complete set. The next time you are printing a document, check out the print preview page.

Should I collate when printing? ›

When should collate printing be used? Collate printing should be used anytime when you need a number of copies of a multi-page document that is meant to be read sequentially. The more pages in the document and the more copies you need, the more time you can save through collated printing.

What happens if I collate when printing? ›

What Does Collated Printing Mean? Collate when printing means that if you are printing more than one copy of a multi-page document, the copies will print all pages of each copy before printing the second copy.

What does it mean when a printer asks to collate? ›

Collate printing is the action of taking multiple different printed pages and putting them together into a complete set. Collating is most common with color copies, as the copies can be collated without being bound together.

What happens if I check collate? ›

The Collate check box determines the order in which multiple copies of multiple paged documents will print. When the Collate check box is checked, each copy of a document will fully print before the next copy is started (ex: Page 1, Page 2, Page 3, Page 1, Page 2, Page 3).

What does collate mean with an HP printer? ›

In printing lingo, collate is often used to mean “collate copies.” That means that instead of printing individual papers, the printer “accumulates” these documents together to create a complete set. The next time you are printing a document, check out the print preview page.

Does collated mean back to back? ›

If multiple copies are being printed, and "collate" is selected, pages 1,2,3,4 and 5 would print in that order, then repeat. All pages of one copy of the document print before the next copy's pages are printed.

What does it mean to be collated? ›

1a : to compare critically. b : to collect, compare carefully in order to verify, and often to integrate or arrange in order collated the data for publication. 2a : to assemble in proper order especially : to assemble in order for binding collate printed sheets. b : to verify the order of (printed sheets)

What is the difference between collated and uncollated? ›

What does collate mean when printing? When a printer uses the term, this means that the file has multiple pages that need to print in the exact order of the file. Uncollated means that the file's pages will be printed separately. Let's say that you have 3 page file and you would like to print 5 copies of each.

Why do you select the collated or uncollated option while printing a document? ›

Answer. People want copies collated when they're handing out complete “packets” of information to people. For example, when you need to give each student one copy of each flyer. They need them uncollated if different copies will be handed out to different people.

What is reverse collate? ›

What does “Reverse Collated” Mean? Reverse collation means the last number of your checks will be on top. Normal collation means your checks will be in order with the lowest starting number on top.

How can I print 2 pages on 1 sheet? ›

Print multiple pages on a sheet
  1. Click File > Print.
  2. Under Settings, click One page per sheet, and then choose Multiple pages per sheet in the list.
  3. Click Print.

How do you use collate? ›

You can specify collations for each character string column using the COLLATE clause of the CREATE TABLE or ALTER TABLE statement. You can also specify a collation when you create a table using SQL Server Management Studio. If you do not specify a collation, the column is assigned the default collation of the database.

When printing multiple copies of a document which option groups consecutive pages together? ›

The collate printing option will keep the pages of a multiple page document together when printing multiple copies of that document.

How do I get my HP printer to collate? ›

From the Home screen on the printer control panel, select the Copy button. Select the Collate button. Select the Collate on (Sets in page order) option button, and then select the OK button.

What does pages per sheet mean when printing? ›

Pages Per Sheet printing allows you to print two or four pages on single sheets of paper.

Why is my printer printing double sided? ›

A lot of printers can automatically print on both sides of the paper. Printing on both sides of the paper is otherwise known as automatic duplex printing, which is becoming a more standard printer option. If a printer always prints double-sided, users need to disable duplex printing via print settings.

What collated data? ›

formal. to bring together different pieces of written information so that the similarities and differences can be seen: to collate data/information. to collect and arrange the sheets of a report, book, etc., in the correct order: The photocopier will collate the documents for you.

What does collated mean on PPT? ›

Collated printing means that your documents print sequentially like a book or packet of information. For example, what happens if you print 3 collated copies of a 3-slide PowerPoint presentation? Your presentation will print 3 copies of slides 1 through 3, as pictured below.

How do you print collated pages? ›

To control collating, follow these steps:
  1. Choose Print from the File menu. Word displays the Print dialog box. ...
  2. Specify the number of copies you wish to print.
  3. Click on the Collate Copies check box. If the check box is selected, this indicates the copies will be collated.
  4. Click on OK. Your document will be printed.
Sep 16, 2020

What is collation in writing? ›

Collation is the assembly of written information into a standard order. Many systems of collation are based on numerical order or alphabetical order, or extensions and combinations thereof. Collation is a fundamental element of most office filing systems, library catalogs, and reference books.

Is Colate a word? ›

COLATE is not a valid scrabble word.

How do I print one sided? ›

1. From your document, choose print. When the print dialog box pops up, click “properties.” 2. Under “2 Sided Printing,” change it to “1 Sided Print.”

What is the difference between collated and uncollated option class 9? ›

Answer: The literal definition of “collated” is: collected and combined (texts, information, or sets of figures) in proper order. When used by a printer, this means that the file has multiple pages that need to printed in the exact order of the file. Uncollated means that the file's pages will be printed separately.

How do I print one sided on a Mac? ›

Drop the arrow next to Copies & Pages and choose Layout/Finish. Under the label Print Type drop the arrow and change 2-sided to 1-sided and click the Print button.

How will you take a printout of a selected text of a document? ›

Print a Selected Portion of Text
  1. Highlight the text you want to print.
  2. Select File > Print.
  3. Select the Page drop-down arrow and choose Print Selection.
  4. Select the Printer drop-down arrow, choose your printer, then select Print.
Oct 27, 2021

How do I print multiple pages in order? ›

Choose File > Print. From the Page Scaling pop-up menu, select Multiple Pages Per Sheet. From the Pages Per Sheet pop-up menu, select a value.

How do I print a file in order? ›

Press [Ctrl], and select the files you want to print. (If the files are adjacent, select the first file in the list, press [Shift], and select the last file in the list.) Right-click the selection, and select Print from the shortcut menu. Select the desired print options, and click OK.

What is straight collated? ›

In straight collated forms, the printer pulls the stock in the tray from the top of the stack. Then it outputs it face down. As you lift them off the tray and turn them over, they are in the correct order, ready for use.

How do I get my HP printer to print on both sides? ›

Open the file to be printed, then open the printer Properties dialog box. Click the Printing Shortcuts tab, and then click Two-sided, duplex, printing (see Figure below). In the Print on both sides drop-down list, click Automatically (see Figure above). Select any other print settings wanted, and then click OK.

Why won't my HP printer print on both sides? ›

If the Two-Sided setting is available, select the checkbox to enable it. Then from the unnamed print options menu, select Layout, select Long-Edge binding for booklet layout or Short-Edge binding for tablet layout from the Two-Sided menu, and then click Print.

What is the difference between duplex printing and double-sided printing? ›

Duplex Printing, also known as double-sided printing, is a term used for printing on both sides of the paper. This is achieved either automatically if your printer supports duplex printing, or even manually if you decide to flip the pages and print both sides.

How do I Print the same thing 4 times on one page? ›

Print multiple pages of a Word document on one sheet
  1. Go to. File | Print.
  2. In the. Zoom section, select 4 Pages from the Pages Per. Sheet drop-down list.
  3. Make. any other print selections, and click OK.
May 10, 2005

What does 2 on 1 copy mean? ›

When you select 2-on-1 copy for Layout in Standard copy, you can copy two original pages onto a single sheet of paper by reducing each image. Press the right Function button on the Copy standby screen to display the print settings screen, then select 2-on-1 copy for Layout.

How do I make multiple Pages into one PDF? ›

Select the files you want to merge using the Acrobat PDF combiner tool. Reorder the files if needed. Click Merge files. Download the merged PDF.

Why is collation used? ›

Collations in SQL Server provide sorting rules, case, and accent sensitivity properties for your data. Collations that are used with character data types, such as char and varchar, dictate the code page and corresponding characters that can be represented for that data type.

What is a COLLATE statement? ›

COLLATE is a clause applied to character string expression or column for textual data types such as char, varchar, text, nchar, nvarchar, and ntext to cast the string or column collation into a specified collation.

What are collation settings? ›

A collation is a configuration setting that determines how the database engine should treat character data at the server, database, or column level.

Why do you select the collated or uncollated option while printing a document? ›

Answer. People want copies collated when they're handing out complete “packets” of information to people. For example, when you need to give each student one copy of each flyer. They need them uncollated if different copies will be handed out to different people.

What is the difference between collated and uncollated option? ›

What does collate mean when printing? When a printer uses the term, this means that the file has multiple pages that need to print in the exact order of the file. Uncollated means that the file's pages will be printed separately. Let's say that you have 3 page file and you would like to print 5 copies of each.

What does it mean to be collated? ›

1a : to compare critically. b : to collect, compare carefully in order to verify, and often to integrate or arrange in order collated the data for publication. 2a : to assemble in proper order especially : to assemble in order for binding collate printed sheets. b : to verify the order of (printed sheets)

How can I print 2 pages on 1 sheet? ›

Print multiple pages on a sheet
  1. Click File > Print.
  2. Under Settings, click One page per sheet, and then choose Multiple pages per sheet in the list.
  3. Click Print.

Videos

1. Uncollated Print Setting in Excel- Uncollated Print Setting Excel Tutorial
(How To Tutorials- Maha Gurus)
2. Copy Function Collate and Offset
(Lance Allen Document Solutions)
3. COLLATE meaning in English | Whats the Meaning of COLLATE Definition, Synonyms and use
(Knowledge Base)
4. print collation
(Gary Middleton)
5. 🔵 Conflate or Collate - Conflate Meaning - Collate Examples - Conflate Defined - Formal
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6. Mail Inserting and Collating
(Cox Printers)

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